This article explains how to access Gmail in Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.

What to Know

  • Automatic setup (easiest option): In Outlook go to File > Add Account > enter Gmail address > Connect > enter password > Connect.Manual setup: File > Add Account > Advanced Options > Let Me Set Up My Account Manually > enter email, password and IMAP settings.

How to Access Gmail With Outlook

Retrieving messages sent to your Gmail account in Outlook requires preparing Gmail and then Outlook. After you have enabled the IMAP settings you need to set up Gmail, you can set the account up in Outlook.

  • Open Outlook and go to File.
  • Select Add Account. The Add Account window opens.
  • In the Email Address text box, enter your Gmail email address.
  • Select Connect.
  • Enter your Gmail password, then select Connect.
  • Wait while Outlook connects with your Gmail account.

Connect Gmail and Outlook Manually

If the automatic setup does not work properly, set up Gmail manually in Outlook.

Open Outlook and go to File.

Select Add Account. The Add Account window opens.

In the Email Address text box, enter your Gmail email address.

Select Connect.

Enter your Gmail password, then select Connect.

Wait while Outlook connects with your Gmail account.

Open Outlook.

Select File.

Select Advanced Options.

Select Let Me Set Up My Account Manually.

Enter your email address, then select Connect.

Select IMAP.

Enter your password, then select Connect.

Select Change Account Settings.

Enter the following information into the IMAP Account Settings text box.

Select Connect and wait while Outlook connects with your Gmail account.

  • How do I sync my Outlook calendar to Gmail?
  • You’ll need to have a Google Workspace business-level subscription to connect your Outlook and Gmail calendars. Download Google Workspace Sync and sign into your Google Workspace account and give GWSMO access. Next, import your data > create a profile > open your profile in Outlook > GWSMO will begin syncing.
  • How do I make my Gmail look like Outlook?
  • Setting up Gmail so it looks more like Outlook requires making several adjustments, each taking multiple steps. Add a reading pane, include a calendar view in your inbox, create an email signature, create task lists for yourself, turn on keyboard shortcuts, and (optionally) list messages separately.
  • How do I import my Outlook contacts into Gmail?
  • Importing Outlook contacts to Gmail can be done directly through your Gmail account via desktop. Select Settings > See All Settings > Accounts and Imports > Import mail and contacts. Enter your Outlook email > select Continue > Continue > Yes to confirm permissions, choose your options > Start.

You’ll need to have a Google Workspace business-level subscription to connect your Outlook and Gmail calendars. Download Google Workspace Sync and sign into your Google Workspace account and give GWSMO access. Next, import your data > create a profile > open your profile in Outlook > GWSMO will begin syncing.

Setting up Gmail so it looks more like Outlook requires making several adjustments, each taking multiple steps. Add a reading pane, include a calendar view in your inbox, create an email signature, create task lists for yourself, turn on keyboard shortcuts, and (optionally) list messages separately.

Importing Outlook contacts to Gmail can be done directly through your Gmail account via desktop. Select Settings > See All Settings > Accounts and Imports > Import mail and contacts. Enter your Outlook email > select Continue > Continue > Yes to confirm permissions, choose your options > Start.

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